West Virginia Association for Justice Website
www.wvaj.org
Privacy Statement and Security Policy
Welcome to the West Virginia Association for Justice (WVAJ) website—an important practice resource for West Virginia attorneys and legal assistants as well as public information for state consumers, workers and small business owners on our civil justice system. WVAJ realizes that in today’s world, keeping your personal information private is of utmost importance, and we want to make sure that you know how we will handle any information you may submit on this website, www.wvaj.org. This privacy statement and security policy applies solely to information collected by this website. By accepting this policy, you expressly consent to our use and disclosure of personal information in accordance with this policy.
WVAJ may make modifications to this policy without notice. Such modifications are effective immediately upon being published on this website. We encourage visitors to review our policies periodically.
Purchases and Payments Made on www.wvaj.org
WVAJ Members
When you pay your dues, board assessments, make contributions, register for convention and CLE programs or make another online transaction, that information is directed to a secure database where our staff retrieves and processes your request. Data provided during the submission of your order is recorded as a record in our membership database. That information is used to not only provide you with the service you have purchased, but it also enables us to streamline future communications and marketing with you, which ensures that you learn about resources and services relevant to your interests and practice areas. Payment for your purchase is made on a real-time basis.
Non-Members
WVAJ’s conventions and some other programs are available to non-member attorneys and paralegals. Upon making a purchase online, non-members may be asked to provide their name, employer, address, phone number, email address and West Virginia Bar number, which are used to establish a contact record as well as determine the price for some programs. Your contact information, along with details regarding your purchase, is used to process your order as well as streamline future communications and marketing with you, which ensures that you learn about available programs relevant to your interests and practice areas. Payment for purchase is made on a real-time basis.
Credit Card Information
WVAJ accepts payment with Visa, Master Card, American Express and Discover. WVAJ takes the safeguard of your credit card information seriously. WVAJ will not realize your credit card account information to any person or entity. Our website’s secure, encrypted system ensures that your transactions with us are safe.
General Security
All information you provide during your visit to www.wvaj.org is available only to WVAJ staff. Financial information (credit card numbers, expiration date and verification number) of members and nonmembers is encrypted. Procedural and technical safeguards are in place to ensure restricted access to your personal and financial information.
Financial information is provided to staff when necessary to process your credit card payment. That financial information is recorded in our membership database where only certain staff members have access to the information. That membership database is secure.
Although we take every precaution when it comes to protecting the information our visitors provide, WVAJ recognizes that “true” security doesn’t exist on the Internet—even the most well-reviewed, comprehensive security policies can be fallible. If you believe that your financial information has been compromised, know your rights by contacting your credit card provider or visiting the Federal Trade Commission website. Should your credit card information be exploited without your consent, under the Fair Credit Billing Act, you may have no liability for unauthorized use.
E-Mail Addresses
More often than not, WVAJ uses email as a means of direct communications with our members as well as non-members who have registered for previous convention and seminar programs. We encourage everyone to provide their email addresses for timely communication and promotion about available programs and services.
Information Collected on www.wvaj.org
When you fill out an online form on www.wvaj.org, we collect and store any information you enter on our website. Examples where we collect your information include, but are not limited to, registration for convention and seminar programs, dues payments, pledge forms, etc. The information collected may include:
- Name
- West Virginia Bar Number and Date Admitted
- Firm Name
- Address
- Phone and Fax Numbers
- Email Address
- Information Pertaining to Your Practice
- Date of Birth
- Political Affiliation
- Date of Birth
- Gender
- Home Address
- Cell Phone
- Type of Credit Card Being Used (Visa, Master Card, American Express or Discover)
- Name Imprinted on Card
- Credit Card Number and Verification Number
- Credit Card Expiration Date
Along with the above, we will also collect information that may be needed to process a particular registration or service purchase.
Some information on www.wvaj.org may be required in order to process requests. Where applicable, we have indicated which fields are required by pop-up messages upon the visitor’s attempt to submit an incomplete form. The visitor always has an option to not provide information simply by electing not to use a particular service or feature.
Service Providers
WVAJ may supply your information to companies that provide support services to us including, but not limited to, printing or mailing facilities, those who assist us with marketing services, etc. These companies may need your information in order to execute their function(s). Any such companies are not authorized to utilize the information we provide them for any other purpose.
Convention Exhibitors
When you register for a WVAJ convention, your name, firm name, address, phone number and email address are provided to convention exhibitors and sponsors. No additional information is given.
Website Traffic – Log Files
The WVAJ website, www.wvaj.org, automatically receives and records information provided by the visitor. That information is captured onto service logs from your web browser. The information includes, but is not limited to, pages visited on our website, the browser program you used, files accessed, etc. The logs are used to convert data into website site traffic statistics, which we use to examine trends, identify the number of hits per page as well as general non-personal, demographic data for aggregate use. Log files are not linked to personally identifiable information; they merely collect information that helps us determine the interests of our visitors.
Website Links
There are several pages on the WVAJ website that include links to other websites. These links are intended to provide a mechanism by which members and non-members can easily access resources related to the information included on www.wvaj.org.
WVAJ is not responsible for information contained in, utilized on or privacy practices other websites, including those reached through sponsorships located on www.wvaj.org. Other sites may have their own policies regarding privacy. Visitors linking from www.wvaj.org to another site should protect themselves by searching for and reading privacy policies located on the destination site(s) before disclosing any personal information. If a visitor accessed www.wvaj.org through another site, the visitor should be aware that the site linked from may collect their own information: refer to the privacy policies on those sites to see how information is collected and used.
Sponsorship of the WVAJ website, any web page or an individual event does not imply endorsement of the sponsor or the products/services they provide.
Questions or Requests for More Information
Questions regarding this Privacy Statement and Security Policy for the WVAJ website, www.wvaj.org, should be directed to:
Beth A. White, Executive Director
West Virginia Association for Justice
1614 Kanawha Boulevard, East
Charleston, West Virginia 25311
(304)344-0692
bethwhite@wvaj.org
WVAJ AFFINITY PARTNERS
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CONTACT WVAJ
Telephone: (304) 344 - 0692
Fax: (304) 343 - 7926
WVAJ OFFICE
208 Capitol Street, Suite 100
Charleston, WV 25301
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